Personnel Issues

Discipline or Termination of any Employee
Floating Holidays
Hiring Temporary Workers
New Employee Orientation
Overtime
Personnel Services
Process for filling non-academic positions and requesting new non-academic positions
Student Employees & International Student Issues
Supervising Full-time Staff Members
Workers' Compensation

- Discipline or Termination of any Employee: You are not alone! For advice about possible disciplinary matters consult with the Dean of the College or the Director of Personnel long before a crisis emerges, or view the policies discussed in the Faculty Handbook.

Faculty Handbook - Discipline Short of Dismissal
Faculty Handbook - Dismissal Procedures

- Floating Holidays: The Personnel handbook explains this tricky territory, non-faculty staff members have some flexibility in how they take certain days off throughout the year. As supervisors, department heads need to understand what they can and cannot require of their staff members.

Personnel Handbook - Salary Administration
Personnel Handbook - Holidays with regard to pay
Personnel Handbook - Holidays

- Hiring Temporary Workers: the Personnel Office can advise you on how to proceed – there are special considerations for International students and non-US citizens and you can put their visa status at risk if you do not proceed according to W&L policies.

Personnel Services

- New Employee Orientation: All new employees must receive an orientation to workplace policies, especially those pertaining to harassment.

- Overtime: CAUTION – changing laws governing use of overtime make this a challenging issue for supervisors.

Personnel Handbook - Overtime

- Personnel Services: Personnel services can help you obtain a copy of the personnel handbook, forms, answers to questions about the supervisor's role, and obtain information regarding employment opportunities, benefits, etc.

Personnel Services

- Process for Filling Non-academic Positions and Requesting New Non-academic Positions: The Budget Advisory Committee and the President developed a procedure for addressing non-academic vacated positions and requests for new non-academic positions, in December 2002. This process will allow the University to assess the needs of the entire community and allow for resources to be allocated according to the University's highest priorities. Outlined below are the steps each department is expected to follow when making their requests.

Process for filling vacant positions and requesting new positions including those identified in the Strategic Initiatives:

A request to fill a non-academic vacancy or a request for a new position should be submitted by the department head to the supervising Dean or Vice President.
The request submitted by the department head should include a written position description with a list of responsibilities and the specific need for the position
The request should address the alternate ways in which the needs could be met and/or any detrimental effects on the department or University if the vacancy were not filled.
The Dean or Vice President will forward the request to the Budget Advisory Committee with his/her recommendation and an anticipated salary range.
The Committee will review all open positions and recommend to the President whether the requested position should be filled or whether the vacancy should remain in the pool of position requests with a priority established by the Committee.

The Budget Advisory Committee will recommend to the President a priority ranking of open position requests. All requests for filling vacated positions and for creating new positions will be evaluated in relation to that list. It is anticipated that the Committee will meet monthly to review new requests and to evaluate the priority rankings.

Steve McAllister, Vice Pres. for Finance/Treasurer, Treasurers Office at x.8942
Steve McClure, Director of Human Resources at x. 8922.

- Student Employees & International Student Issues: Department heads can request that the financial aid office assign their department one or more work study students – the students' salaries are paid from federal funds via the financial aid office; International students have unique paperwork requirements – ALWAYS check with the Personnel office to get the appropriate paperwork filed BEFORE hiring an international student.