Administration

Chapter 8:  Dean’s Office Services and Other Information

• Complaints

• Faculty Travel Information

• Faculty Mentors

• Faculty Grant Support

• Lenfest Brochure

• Final Exam Procedures 

• College/Williams School, and College/Law School Collaboration

• Campus Map
  

Complaints

If a student or parent complains about a faculty member’s actions, the faculty member should feel free to seek advice from the department head or the Dean of the College in resolving the issue. Faculty members who act in accordance with University policies (see the Catalogue and the Faculty Handbook) will be supported by their administrative colleagues. The Dean of the College and the Associate Dean of the College can assist in the communication of those policies to students, parents, or others who may be questioning the validity or appropriateness of an action.

Grievances related to the workplace should be brought to the attention of the Dean of the College, or the Director of Personnel.

Concerns about the performance or conduct of the Dean of the College should be brought to the attention of the Provost, who serves as the Dean’s immediate supervisor.

Complaints under the University’s Policy on Prohibited Discrimination and Harassment should be brought to the attention of a Designated Officer (for a list of current DOs, see the Faculty Handbook online). The Dean of the College and all of the other academic deans, the Dean of Students, the Provost, and the Director of Personnel serve as DOs.

CAIR Resources are also familiar with the University’s policies on discrimination and harassment, as they apply to faculty, staff and students. Feel free to approach any CAIR Resource to get information and clarification about these policies.

Dishonorable conduct by students (i.e. possible honor violations) should be brought to the attention of the President of the Executive Committee (EC, x4053).

Other questions about student conduct should be referred to the Dean of Students (x8751).
 

Faculty Travel Information

Subject to budgetary limits, reimbursements for professional meeting expenses will be granted under the following conditions:

1. Eligible are tenured and tenure-track Faculty members, and Faculty members on temporary appointments at the discretion of the appropriate department head and dean.

2. Each eligible Faculty member will be reimbursed to a maximum of $1085.00 (plus administrative registration fee) for one professional meeting per academic year. The amount reimbursed will be the actual cost, not to exceed $575.00 for transportation from Lexington to and from meeting site and $510.00 ($170.00 per diem, three day maximum, based on number of nights away from Lexington). When attending a meeting within a 250-mile radius of Lexington, faculty are expected to travel by automobile and will be reimbursed at the rate of $0.275 per mile.

3. Reimbursements at these rates will be made for a second meeting when an eligible Faculty member presents a refereed or invited paper; organizes and presides at a special session of a program; holds a major office in a professional association or society and is required to attend its annual meeting; or gives an artistic performance or exhibition.

4. Reimbursements at one-half the above rates will be made for a second meeting when an eligible Faculty member gives a prepared comment on a refereed or invited paper; serves as an invited panel member; or serves as a judge of an artistic performance or exhibition.

5. Reimbursements for additional or special meetings will be made at the discretion of the appropriate dean (College, Williams School, or School of Law).

The Dean's office manages travel reimbursement for the College faculty. To download a reimbursement form visit, http://businessoffice.wlu.edu/Forms/Travel Expense Voucher.htm. The Dean must sign the reimbursement form, which will then be taken to the business office for you.

The University has a travel web site designed to help employees find the most appropriate travel options at the most reasonable prices. To find out more, visit
http://www.campustravel.com/university/wlu/

Faculty Mentors

New tenure-track and multi-year faculty are assigned a tenured faculty member from another academic department to serve as a mentor. The Office of the Dean of the College coordinates a few gatherings each year for the group of mentors and mentees. In addition, each pair is encouraged to meet informally throughout the year. The goal of the mentor program is to provide each junior faculty member with  a knowledgeable resource person, who can answer questions about the W&L culture, not only during the first year on campus, but also throughout the early years as the honeymoon phase of new employment wears off.

To the extent that it is possible, mentors are chosen for their ability to relate to the type of research or pedagogical strategies that their junior colleague employs. This effort is undertaken in part to promote rapport, but it also gives the new faculty member another opportunity to discuss specific strategies for balancing teaching and scholarship at Washington and Lee.
 

Faculty Grant Support

 
The mission of the Faculty Grant Support Office (http://fgs.wlu.edu/) is to provide assistance to faculty seeking grant and fellowship support.  This includes consultation on grant or research projects, the suitability for funding, reviewing and critiquing proposals, searches for funding, and submission of proposals.  Education on the grant process and strategies is an important function of the FGS.  Grant and fellowship workshops take place annually.  Find out more about their services at:  http://fgs.wlu.edu/services.htm

Before Grants are Submitted

Any grant budget that contains any of the following MUST be reviewed with the Dean of the College before submission:

·        support personnel

·        teaching staff

·        curricular changes

·        space modifications

·        expectation of institutional matching funds

Those faculty members who intend to work with human participants in any way should consult with the chair of the Institutional Committee on Research with Human Subjects (Nancy Margand, margandn@wlu.edu). The Committee’s chair can also advise faculty who plan to use personal data (e.g. gathered by survey) or to collect any tissue or cells from human subjects in any teaching-related activities. It is strongly advised that any use of human participants be discussed in advance with the Committee chair.

All work with animals, whether in the laboratory or the field, must be reviewed by W&L’s Institutional Animal Care and Use Committee, chaired by Jack Wielgus (wielgusj@wlu.edu).
 

Lenfest Brochure

Each year a brochure is published which lists all upcoming W&L and outside theatre and performing arts productions at Washington and Lee’s Lenfest Center.  A brochure is put out for you to look over and order tickets.  If you do not receive one of these brochures early in the fall, please contact the Lenfest Center Box Office (x8000) and ask them to send you one through campus mail.  This is something you don’t want to miss!
 

Final Exam Procedures

 
Final examinations are on an elective schedule with few exceptions where professors request (and justify) the administration of a scheduled exam.  This elective system is allowed because of the Honor System.  During the fall and winter examination periods, students are allowed to take their exams during any of the specified exam periods, which are Saturday, 2:00 – 5:00 p.m.; Monday through Friday, 9:00 a.m. – 12:00 noon, 2:00 – 5:00 p.m.  Students obtain examination envelopes from the University Registrar’s Office prior to the start of the exam period. On their envelopes they print their name, the professor’s name, the course title and number, and if requested by the professor they also indicate the exam period during with they expect to take the exam. Envelopes are submitted to the course instructor (containing a blank blue book if requested by the professor) who inserts a copy of the proper exam in the envelope, turns the flap inside, and returns the “stuffed” envelopes in alphabetical order to the designated location within the department.  At the start of an exam session, the student returns to the department to pick up the exam folder containing the exam, takes a seat in a designated classroom.  After completing the exam, the test materials are placed back in the envelope, the student writes and signs the pledge on the front, and returns the envelope to the department office to be returned to the professor for grading. Each department has slightly different practices for holding and handing out exams. Ask your department head for details.

If any students require special arrangements (additional time, for example – see Learning Disability Accommodations, above), the faculty member and student must work out the arrangements well before the exam period begins.  As always, no Disability-related accommodations can be made without a Dean’s letter.

A student may begin an exam late (e.g., 10:00am instead of 9:00am) but must return the exam by the end of that exam period (12:00pm). 

Upon completion of the morning exam schedule and again at the end of the afternoon schedule, completed exams are taken to the proper professor’s office, or other designated return location.

Exam week ends on Friday evening at 5:00. Professors may continue grading until final course  grades are due in the University Registrar’s office (by noon on Tuesday of the following week).  Spring term exams are on a different schedule – Saturday and Monday – as are due dates and times.  Please check the schedule carefully.

Presentations, end of term papers, take-home exams, etc., are not a part of our exam envelope system.  For a student to take a final examination outside one of the designated exam periods, the student must petition the Faculty Executive Committee (chaired by Dean Larry  Peppers) in the weeks before exams begin.   

Reminders for Final Exams:

•        Stuffed, alphabetized test envelopes will need to be available in your department’s main office (or other designated departmental area) by Friday afternoon before exams begin.

•        Students must take the exam during the prescribed times unless they petition the Faculty Executive Committee.  Please stress to your students that exams end at the specified times.
 

College/Williams School, and College/Law School Collaboration

The School of Law at Washington and Lee University announces the creation of a new cross-disciplinary initiative, the W&L Center for Law and History. This interdisciplinary initiative, directed by Tom Gallanis, firmly bridges the Law School and the College, by bringing together under one umbrella those scholars in both schools whose expertise and interests relate to law and history.

Washington and Lee University is the natural home for an interdisciplinary center bringing together the fields of law and history. Combining a prestigious liberal arts college with a top-ranked law school, Washington and Lee University is particularly poised to foster the study of law within its broader humanistic and historical context. The university has more than a dozen professors with sustained scholarly interests in the intersection of law and history, in the departments of art, classics, English, history, philosophy, religion, Romance languages, sociology, and law. Five of these professors are in the School of Law, giving it one of the strongest legal history faculties in the country.

Collaborative teaching ventures between law and undergraduate faculty members are feasible. Courses in ethics, journalism and business (among others) have been jointly coordinated by faculty from the different University divisions, with great success. Shared ventures involving faculty from the College and faculty from either the Williams School or the Law School should be brought to the attention of the Dean of the College, who can provide appropriate administrative support.
 

Campus Map


http://newsoffice.wlu.edu/PrintmapNew.pdf

College Guide Book

College Home

Guidebook Home

Welcome to Lexington and to W&L

To get You Started

Resources for the Area

University Computing and Media Services

Departmental Administrative Support

Academic Policies and Related Information

Non-Academic Policies and Related Information

Hosting Professional Guests

Dean's Office Services and Other Information

Advising Students at W&L