Athletic Department Faculty Appointment – Promotion Guidelines.

a. Faculty Appointment

1. All faculty members appointed to the faculty in the Athletic Department since 1990 are on term appointments. All persons appointed to the faculty in the Department of Athletics serve under term appointments.

2. The initial term appointment is for three years and is twice renewable as a three-year term appointment.

3. After nine consecutive years in good standing (j.e. no unfavorable review at end of year seven or eight) on three-year term appointments, a faculty member is eligible for reappointment to renewable five-year term appointments. No faculty member shall be eligible for reappointment to a five-year term unless the faculty member has successfully stood for promotion or has had his or her performance evaluated in accordance with Section 5(iii) and 5(iv) of the Promotion Procedures set forth below.

4. Each recommendation for renewal is based on an evaluation by the Director of Athletics in consultation with the Assistant Director for Intercollegiate Athletics, the Director of Physical Education, and the head coach in relevant cases.

5. AAUP conventions will be followed regarding all renewal and non-renewal notification dates.

6. A faculty member on a term appointment is ordinarily eligible for promotion to Associate Professor at the end of his or her sixth year of continuous service on the Washington and Lee faculty.

7. The procedures for promotion review are specified below under the heading, "Promotion Procedures."

b. Promotion Procedures

1. Those eligible for promotion will ordinarily have served at least six consecutive years on the faculty.

2. At the appropriate time during the sixth year of continuous employment, a faculty member or the Director of Athletics may request a meeting between the two to determine if the faculty member should stand for promotion review.

3. If it is agreed that a promotion review should be conducted, a file will be assembled by the Director and the candidate for promotion.

4. The Promotion Evaluation Committee shall consist of the Director of Athletics, the two Assistant Directors of Athletics, and, where relevant, the appropriate head coach.

                5. The file must include the following items:

• a current Curriculum Vitae
• a personal statement of the faculty member's professional goals and objectives
• the past three years of annual performance review evaluations
• letters from 10-15 current students who have taken PE courses or played on athletic teams under the candidate's supervision, and letters from 10-15 alumni in the same categories. (The list of students must be mutually agreed to by the Director of Athletics and the candidate for promotion.)
• 5-10 alumni letters
• letter of evaluation regarding teaching effectiveness from Director of Physical Education (This letter is based on direct observation of candidates teaching performance in physical education courses.)
• a letter from the Director of Athletics stating the Promotion Committee's vote, recommendation, and its reasoning regarding the recommendation

6.  The file will be sent to the Dean of the College who will submit it to the President's Advisory Committee for its review along with other recommendations for promotion.

7.  The Director of Athletics will provide candidates with a copy of the committee's letter included in his r her file.  The candidate has the right to include in the file a response to the letter if he or she so desires.  The promotion committee will review this response for such consideration as it deems appropriate before the file is forwarded to the Dean.

8.  The Advisory Committee will make its recommendation to the the President.  Receiving the Promotion Evaluation and Advisory recommendations, the President will then make his recommendation to the Board of Trustees.

9.  The decision of the Board will be communicated to the faculty member after its meeting in May.

Revised November 24, 1998.