Administration

University Lectures Funding

Faculty are invited to bring a scholar, researcher, writer, or artist who is expected to give at least one public lecture and to interact with our students in class or some other forum. The person should be someone who is not a celebrity and does not have an agent, since the average honorarium is in the $400-800 range. In the recent past, typical guests have included colleagues from other institutions or academic alumni. The fund will also pay for travel, entertainment (meals usually), publicity costs and lodging. Typically, the entire cost of a visit will be somewhere between $1,000 and $1,500. Before making a request, please inform your department or program head of your plans. Then submit your request using the form below. Requests are granted on a “first come, first served basis” with the possible restriction, in fairness to all, of a maximum of $1,500 per department/program per year.

Speakers should spend some time with students and faculty while on campus. This interaction, in addition to the formal presentation, should be at the departmental or program level.
The University encourages housing to be arranged at Morris House or Castle House. Call x8781 for reservations and costs.
If the speaker is an alien (resident or non-resident), regardless of current status (e.g. a visiting professor somewhere else), departments or programs must clear the visit well in advance with International Education (x8144) to determine if the lecturer has the visa standing that will allow W&L to pay legally. Funds cannot be paid without such clearance. Consult "Protocol for Sponsors of International Visitors to Campus."
In any event, payment to noncitizens will most likely be subject to a brief delay because, in many cases, the speaker will have to visit with the office of international education during his or her stay.

After the visit, please send all receipts and vouchers to Elizabeth Knapp's office. Disbursement vouchers are available from the Business Office website. Don’t forget that we need the speaker’s SS#, a completed W-9 form (obtainable from the Business Office), and address before an honorarium check can be cut. Again, this paperwork and information should be obtained in advance of the speaker’s arrival.

Please use the following form to submit the request. If you have any questions, please contact Elizabeth Knapp, knappe@wlu.edu, x8747.

APPLICATION FOR UNIVERSITY LECTURES FUND REQUEST

Requester Name:

Requester Email:

Sponsoring Department/Program:

Departmental/Program Budget Number:

Speaker Name:

Speaker Mailing Address:

Speaker Social Security Number:

Please give a brief description of the visitor’s credentials. (Please also send a hard or electronic copy of the speaker's CV to Elizabeth Knapp.)

Title of Formal Lecture:

Lecture Date(s):

Informal Interaction:

Projected Costs:

Honorarium ($400-800)
Travel (round trip airfare or mileage @ $0.30 per mile)
Lodging (Morris or Castle @ $37.50 per night)
Meals ($10/person for lunch, $30/person for dinner)
Other (publicity,*** etc.)
Total Request (not to exceed $1,500.)

***PUBLICITY COSTS (when making announcements in print or getting flyers made, remember to add “Sponsored by the University Lectures Fund”)

IMPORTANT: Please send a completed W-9 form to Elizabeth Knapp (knappe@wlu.edu) as soon as possible. Without the information on this form we cannot compensate speakers. W-9 forms are available on the Business Office web site. A US Permanent Resident (green card) will also need to provide a copy of his/her US Permanent Residency ''card'' to the business office. If the speaker is a non-resident alien on a visa, then the sponsor should contact Amy Richwine (richwinea@wlu.edu) so that she can determine what documentation the international speaker is required to provide to receive payment.