*** Travel fund adjustments for the 09-10 academic year (beginning July 1, 2009) ***

For the next fiscal year, operating budgets for travel have been reduced by 12% across campus.  In the College we have been able to shift some funds so that we will have only a 6-7% drop in the professional travel allowance for faculty.  This will translate to a per trip maximum of $1,200 (down from $1,250) and a total possible allotment of $2,800 (down from $3,000).  

This year, unfortunately, we cannot guarantee a subsidy for international airfare that exceeds $650 as we have done in the past.  The full airfare will count towards your total travel allotment.   If you plan to take an unusually expensive international flight, please contact the Dean’s Office to discuss airfare options and travel plans.

College Professional Meeting Reimbursement Program

The Office of the Dean of the College requires advanced notice for faculty travel.  Faculty are asked to complete and submit this form PRIOR to any travel.

* This information was updated in 2009 and replaces information in the faculty handbook that is outdated and in the process of revision.

     Subject to budgetary limits, reimbursements for professional meeting expenses will be granted under the following conditions:

     1. Eligible are tenured and tenure-track Faculty members.  Year-long, full-time temporary faculty are eligible to request funds up to $1,200 for travel to professional meetings.

     2. Each eligible Faculty member will be reimbursed a typical maximum of $1,200 (plus administrative registration fee) for one professional meeting per academic year.  Reimbursements at these rates will be made for a second meeting when an eligible Faculty member presents a refereed or invited paper; organizes and presides at a special session of a program; holds a major office in a professional association or society and is required to attend its annual meeting; or gives an artistic performance or exhibition.  There is a maximum in a given year of $2,800. 

    3.  Faculty members are expected to manage costs as effectively as possible.  The University travel website contains useful information.  When attending a meeting within a 250-mile radius of Lexington, faculty are expected to travel by automobile and will be reimbursed at the rate of $0.375 per mile (effective January 1, 2008) or faculty can rent a car through Enterprise, whichever is more economical. Also, when flying out of Dulles, Baltimore, Roanoke or Richmond, consider the savings of renting a car from Enterprise in lieu of requesting mileage, gas and parking fees for the time you are away.

     4. Reimbursements for additional or special meetings will be made at the discretion of the appropriate dean.

*The Dean's Office manages travel reimbursement for the College faculty. You must submit a travel expense voucher and all receipts (including meal receipts) to the Office of the Dean of the College for reimbursement within one week of completion of travel. To download a travel expense voucher, go to this Business Office site:  http://businessoffice.wlu.edu/Forms.htm.  Associate Dean Knapp must sign the reimbursement form, which will then be taken to the Business Office for you. 

Updated August 31, 2009